Real Estate Virtual Assistant

Level - Virtual Specialists Recruitment

** Please submit your official application at **

We’re Level, a fast-moving and fast-growing US-based company connecting work-from-home Filipinos (Virtual Assistants) with our clients located throughout the US. In the past few years, our company has seen rapid and exponential growth, even though the pandemic. We attribute this growth to how we focus on employee satisfaction as our priority, which in turn leads to satisfied clients. We value being dependable, relational, humble, and just. We’re selective of who we allow to join us, and those that do, stay with us for years.

We need Real Estate Virtual Assistants with any of the following skills and/or experience:

1.    Transaction Coordinator

Transaction Coordinators handle the back-end administrative work for real estate transactions, following set processes and procedures for their tasks, and require great attention to detail. Some of the work may include (but not limited to):

– Intaking new contracts (data entry)

– Uploading files to various technology systems

– Coordinating scheduling with vendors

– Reviewing documents for accuracy and completeness

– Assisting clients with a big moment in their lives – their home

And use technology systems such as:

– Contact to Close CRM’s (TC Workflow, Open to Close, TC Docs, Brivity, or similar)

– Document signing platforms (Docusign, Dotloop, Zipforms, or similar)

– Brokerage compliance platforms (Skyslope, KW Command, or similar)

– Google Gsuite (Drive, Docs, Sheets, Gmail, etc.)

– Virtual whiteboards (Trello, Asana,, or similar)


2.    Listing Coordinator/Manager

A listing coordinator manages the real estate listing process to sell homes quickly, and following set processes and procedures for their tasks, and require great attention to detail and organization. Some of the work may include (but not limited to):

– Supervise all parts of seller transactions, from first contact to the execution of purchase agreement, allowing real estate agents to sell more homes

– Gather all listing information including property photos, pre-listing materials, comparative market analysis with online property profiles, and MLS research

– Acquire the necessary signatures for each listing agreement, sellers’ disclosures, and other required documentation and send to the real estate broker for file compliance

– Post new listings to social media and in MLS to sell homes quickly and give customers an excellent experience

– Obtain vendor estimates and schedule cleanings and repairs on homes getting ready to be listed to sell

– Arrange all buyers’ showings and public open houses to get feedback regarding the showing to help other team members facilitate more sales

– Enter sales activity into the client database and track business reports to present progress toward company goals

And use technology systems such as:

– MS Office

– Google Suite

– Social Media Platform (creating graphics in Canva) on IG/FB/LinkedIn/Google My Business and increased social media following

– Mailchimp

– Dotloop

– Airtable



3.    Reporting Specialist

Real Estate Reporting Specialists pull data from lots of places and timely and efficiently generates reports and shares them with different parties. I will include some data entry to get that report. They are obsessed with getting details correct and moves quickly using reporting tools such as Google Sheets and Microsoft Excel. Some of the work may include (but not limited to):

– Research and evaluate conditions in the commercial and/or residential real estate industry.

– Implement and maintain a system for a real estate company

– Gather and enter data, and generate reports for analysis

– Attend to requests for information and data from clients

– Present compelling trends and analysis to internal teams and clients on a regular basis

– Handle day-to-day data entry duties

And use technology systems such as:

– Google Suite

– Microsoft Excel

– CRMs (Brivity, or similar)

The right person will be taken care of for years to come:

– Salary: Starting at $3.63/hour with an annual increase

– Comprehensive Health Coverage for you and your dependent after 6 months – not just an allowance!

– 10 paid company holidays off annually

– 7 personal paid time off annually

– Job security – we’ll work to find you another client should your client need to cancel service

– Guaranteed pay on time, every time (4% higher exchange rates than most payment systems – we take care of transaction fees so you don’t have to!)

– Passionate support system – we truly care about you, both personally and professionally, and are here to help you with anything. Take some of that stress off, we’re here to help.

– And much, much more.

Does this sound like the next opportunity for you? Apply now at

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