Accounts Payable Specialist

Emerson


Brief Job Description

The Specialist 2, Intercompany Accounts Payable is responsible for the payable accounting of small to medium sites in scope of Intercompany Center of Excellence in compliance with appropriate internal controls, related Sarbanes Oxley policy and Emerson Company Policies and Procedures.

The role requires performing end-to-end accounts payable tasks such as invoice processing, issue resolution, reports and reconciliation, internal/external audit support, and intercompany netting payments selection. He/she also provides input in the creation of functional training for the team.

 

Detailed Job Responsibilities

Duty 1: Issue/Exception Items Resolution

Exception Items Resolution

•   Researches, investigates and gather information to clear disputed invoices

•   Coordinate with buyers/vendors to educate proper handling of disputes identified.

•   Follow up and chase Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, to accept and approve variances analyzed; issue credit note, or debit note to correct the discrepancies. (Validates developed system/tool)

•   Analyzes and evaluates progress of measures, provides recommendations, and escalates disputed items to the next level of support

•   Matches off aged unvouchered purchase orders as instructed by the counterparts

•   Compare unvouchered report vs ledger and investigate/resolve discrepancies

•   Provides recommendation to pay the invoice/issue a credit note/debit note

•   Troubleshoot and resolves disputes encountered on invoice and recommends adjusting entries to resolve.

•   Proposes adjusting entry for posting

GRNI/Unvouched Clearing

•   Monitors waiting for goods receipt of invoices received

•   Provides Internal Control inputs and progress of items highlighted/raised

•   Performs impact analysis; Implements approved recommendation on impact analysis results

•   Evaluates and decides which request goes to backlog for follow-up or for zero-off approval

•   Analyze, verify, and evaluate escalations to assists colleagues in answering general escalations from peers

Invoice Deletion/ Release of on Hold items

•   Analyze sources of discrepancies and provides resolutions

•   Coordinates issues with intercompany vendors and buyers

•   Coordinate with buyers/vendors to educate proper handling of disputes identified

•   Decides and approves whether an exception item can be released and/or voided

•   Analyze and recommends ways to reduce errors

Duty 2: Reports and Reconciliation

Accounts Payable Reports

•   Prepares Exception Items reports (Logged/Debit Balances/AP Supervisor Items), GRNI or Unvouched reports, and AP Open Items reports that relates to Intercompany and send to counterparts

•   Analyze sources of discrepancies and resolves Quick Invoices rejected invoices

•   Troubleshoot and fix minor problems related to hold issues with the system. Such as minor issues, typo errors, simple coding errors, etc

•   Prepares status reports of unprocessed invoices after processing cut-off

•   Records and submits periodic and/or quarterly transaction records, log sheets and/or trackers.

AP to GL Reconciliation

•   Download data from system tool

•   Clears the dashboard, analyzes and resolves differences between subledger and ledger

Goods in Transit Preparation/Intercompany Reporting

•   Prepares Goods in Transit journal entries

•   Reconciles intercompany SOA vs ledger. Analyze balances and calculate inventoriable and non-inventoriable items and recommend appropriate entries to post

•   Resolves intercompany imbalances, prepare and propose journal adjustments to fix

•   Sends balance confirmation to intercompany vendors

Intercompany Statement Reconciliation

•   Reconciles statement balances vs ledger, requests copies of missing invoices, provides invoice status and settles reconciling items with Accounts Receivable team

Accounts Payable Revaluation

•   Identify discrepancies on revaluation and propose adjustments.

Interface Reconciliation

•   Reviews and analyzes requirements and approvals needed. Provides recommendations

Duty 3: Invoice Processing

•   Validate approval, completeness and correctness of invoice details

•   Identify required invoice details for countries with specific statutory requirements.

•   Process intercompany invoices in the system either by using cost center provided or by matching invoices with appropriate purchase orders receipts.

–   Performs data validation/verification to achieve SOP on data consistency

–   Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)

•   Enters scanned link in the Oracle and updates invoice details in database (Europe and MEA)

•   Uploads paper invoices in database received via electronic mail

•   Follow non-standard corrective actions (investigate and correct specific line item, apply approved credit note or debit note, etc.) based on the resolution provided by resolvers and site owners on issues escalated/resolution of aged items.

•   Perform Automatic Invoice Matching (AIM) Process (APAC)

–   Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)

–   Download exception reports for AIMS Success Rate Report and Manual Interface Issue.

Duty 4: Intercompany Netting Selection

Accounts Payable Netting

•   Performs intercompany netting selection from batch creation to upload

•   Checks completeness of payment batch selected.

•   Sends remittance advices to intercompany vendors

•   Enters additional netting transfers as instructed by Accounts Receivable team

•   Investigates and corrects intercompany netting adjustments as identified by Accounts Receivable team

Duty 5: Audit

•   Prepares and provides supporting documents for audit requirements

•   Provide basic support (perform background check, audit trail of transactions, entries, coordination with other point of contacts, etc.) on issues such as user contact & issue communication trail.

Duty 6: Training and Development

•   Regularly conducts refresher trainings for the site handled

•   Provides work instructions and guidance to the processing team

•   Ensures process documents and work instructions are up to date

Job Requirements



  • Must be a bachelor’s degree holder in Accountancy or any Accounting related degree
  • Must have at least 3 years related working experience in Intercompany Accounts Payable, 1 year of which in reconciliation and analysis.
  • Must be knowledgeable in ERP/Accounting systems (i.e., JD Edwards, Oracle, SAP, etc.)
  • Antas ng seniority


    Associate

  • Uri ng trabaho


    Full-time

  • Function sa trabaho


    Accounting/Auditing, Finance

  • Mga Industriya


    Mechanical or Industrial Engineering, Electrical/Electronic Manufacturing, Accounting


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